Terms & Conditions
Lancaster Community Magazine Ltd
1. Booking Confirmation
An advertisement booking is confirmed when the Advertiser replies by email to the booking confirmation issued by Lancaster Community Magazine Ltd (“the Publisher”). Submission of advertisement copy or copy instructions constitutes acceptance of these Terms & Conditions.
The Publisher reserves the right to refuse, amend or withdraw any advertisement at its discretion in order to maintain editorial and publication standards.
The Advertiser agrees to indemnify the Publisher and its printers against any claims, losses or damages arising from the publication of the advertisement.
2. Advertisement Placement
Advertisement positioning is at the discretion of the Publisher unless a specific placement has been agreed in writing.
3. Proofs
Where advertisement copy instructions are received by the stated copy deadline, a PDF proof will be supplied by email.
The purpose of a proof is to ensure that the advertisement reflects the Advertiser’s instructions accurately. Once a proof has been approved, the Publisher accepts no responsibility for errors and no credit will be issued in respect of approved artwork.
4. Supplied Artwork
Where artwork supplied by the Advertiser does not conform to the booked advertisement size or proportions, the Publisher reserves the right to resize, reformat, or include a border to achieve the best fit within the allocated space.
5. Liability
Whilst every care is taken to avoid errors, the Publisher shall not be liable for any omission, inaccuracy, delay, or failure of an advertisement to appear for any reason whatsoever.
The Publisher shall not be liable for any indirect or consequential loss, including (without limitation) business interruption, loss of profits, goodwill, anticipated savings, information or data.
In all circumstances, the Publisher’s total liability for any error or omission shall not exceed the charge for the advertisement in question.
Artwork, photographs and materials supplied by the Advertiser are held at the Advertiser’s risk. The Publisher accepts no responsibility for loss or damage to supplied materials.
6. Legal Compliance
All advertisements must comply with applicable legislation, including but not limited to the Trade Descriptions Act 1968, the Sex Discrimination Act 1975, the Business Advertisements (Disclosure) Order 1977, and any other relevant statutory requirements.
The Publisher reserves the right to refuse advertisements that do not comply with legal or regulatory standards.
7. Payment Terms
Credit account invoices are payable within 7 days of the invoice date unless a direct debit arrangement has been agreed in writing.
Prepayment is required for non-credit account customers.
Any complaint, claim or query must be raised within seven days of publication. Submission of a complaint does not affect the Advertiser’s obligation to pay invoices when due.
The Publisher reserves the right to charge statutory interest and reasonable recovery costs on overdue accounts.
8. Advertising Agency Commission
Agency commission is payable at the discretion of the Publisher and subject to compliance with these Terms & Conditions.
The Publisher reserves the right to withhold commission where payment terms are not met.
9. Copyright & Artwork Ownership
All advertisement designs, artwork, layouts and copy created, adapted or reworked by the Publisher remain the intellectual property and copyright of Lancaster Community Magazine Ltd.
Advertisement artwork produced by the Publisher is licensed for use within Lancaster District Magazine during the Advertiser’s booked advertising period only.
Such artwork may not be reproduced, distributed, supplied to third parties, published in other print or digital publications, used in promotional materials, or otherwise reused without the prior written consent of the Publisher.
Permission for wider use may be granted at the Publisher’s discretion and may be subject to an additional design or licensing fee.The Publisher reserves the right to reproduce advertisements in print, online, promotional or archive formats for marketing, record-keeping or promotional purposes.
10. Late Copy
If advertisement copy is not supplied by the agreed deadline, the Publisher reserves the right to:
Repeat a previous advertisement
Create an advertisement using available information
Publish without the advertisement
In all such cases, the full advertisement charge will apply.
11. Rate Changes
Advertisement rates may be revised at any time.
Confirmed bookings bind the Publisher only in respect of the next issue to go to press. In the event of a rate increase, the Advertiser may cancel future insertions or continue at the revised rate.
12. Cancellation Policy
Cancellations must be made in writing at least 30 days prior to the copy deadline for the next edition.
Cancellations received within 30 days of the deadline will be charged in full.
Where a series booking is cancelled before completion, all advertisements already published will be recalculated at the standard rate. Any difference between the discounted series rate originally charged and the standard rate will be invoiced and payable immediately upon cancellation.
13. Force Majeure
The Publisher shall not be liable for any failure or delay in publication arising from circumstances beyond its reasonable control, including (but not limited to) acts of government, fire, flood, industrial action, supply shortages, transportation disruption or other events affecting production or delivery.
14. Acceptance of Terms
The placing of an advertisement order constitutes full acceptance of these Terms & Conditions.
Any conflicting conditions proposed by an Advertiser or Agency shall not apply unless agreed in writing by the Publisher.